Contractor Audit Requirements for QP 1, QP 2 and QP 8
What QP 1 and QP 8 Contractors Must Have on Job Site for Audit:
Work Control Documents/Procedures:
- Have the original/copy of the document authorizing the work, if this has not already been sent to SSPC in advance. This may be a letter of authorization, purchase order, or contract as long as it bares the signature of the client. Contractors are encouraged to attach these to job notification forms.
- Have a document that describes the work to be performed. This document(s) contains the specifications for the work and the standards that must be met. Copies of referenced documents, which include work requirements, or standards must be available for examination at the site. *
- Have all documents recording changes in the work, non-conformities, and corrective actions on site.
- Have a current list of the site employees and a description of their duties, along with payroll information.
- Have a document control procedure and documents authorizing employees to act.
- OSHA and other regulated postings along with a copy of the company's Mission Statement must be posted.
Safety Compliance Documents/Procedures:
- Have a copy of the company's project-specific safety and health plan on site.
- Job related accident/injury reports, minutes from safety meetings and documents verifying corrective actions and safety enforcement are on site.
- Have documents verifying employees have received the proper safety training for their job assignment. This may include but is not limited to fall protection, respiratory protection, confined space, powered equipment/lifts, crane safety, first aid/CPR, fire and hazardous materials training.
- Safe operating procedures are available for all major equipment on site.
Quality Control Documents/Procedures
- A copy of the most recent internal audit.
- A copy of the company's project-specific quality control (QC) procedures and/or QC plan is on site showing verification of inspection hold points. This plan describes the minimum QC activities that will be performed by the company's QC personnel independent of the client's inspector performing QA.
- Have product data and MSD sheets for all abrasives, cleaners, paints, thinners and other chemicals used on-site.
- Have inspection reports on site, which include: actual measurements and readings in accordance with the company's project-specific quality control plan.
- Inspection reports or other documents are on site that includes instrument calibration readings and a record * verifying annual (periodic) calibration.
- Have proof of craft training for workers and proof of formal QC training for QC inspectors on site.
- Operating procedures and maintenance records* are available for equipment on site.
Safety Equipment on Site:
- Have adequate devices and signs, which control site access. (Caution tape, fences, cones, barricades, etc.)
- Have adequate sanitation/personal hygiene facilities. (Toilets, hand wash facilities, drinking water, etc.)
- Provide personal protective equipment in accordance with OSHA regulations, MSDS, and company safety rules. (head, eye, ear, hand, body, feet, etc.)
- Have fire extinguishers, first aid kits and other emergency management equipment.
Industrial and Quality Control Equipment
- Have compressors, pressure washers, blast machines, dust collectors, personnel lifts, paint pumps, spray guns and other industrial equipment.
- Have inspection instruments including calibration verification procedures and devices.
- Have the SSPC visual and other job related standards* and procedures*.
Other Equipment and Documents which May Be Required
- Have specialized safety and environmental monitoring equipment.
- Have a project-specific environmental compliance plan.
- Have a copy of work related regulations. *
* If this information is not on site at the audit, the contractor must demonstrate document acquisition during the audit.
What QP 2 Contractors Must Have on Job Site for Audit:
In addition to the on site information and equipment needed for a QP-1 audit the following supplemental information and equipment must be available at the job site during a QP-2 audit:
Work Control Documents/Procedures
- A document must be provided that substantiates a hazard , such as; lead is involved with the work. This document shows the laboratory test results of personal hygiene monitoring by an AIHA accredited laboratory which confirms the existence of a hazard at or above the PEL. (For lead that is 50 ug/m3.)
- The following site specific compliance plans must be available for review:
- Worker, Health and Safety Plan
- Environmental Protection Plan including containment requirements
- Waste Handling and Spill Control Plan
- Emergency Management/Evacuation Plan (Some Sites)
- There must be evidence the above plans were accepted by the appropriate owner or agency where required, CSP or CIH approval is verifiable.
- Copies of applicable regulations, SSPC and other technical standards, and special monitoring procedures must be on site; examples are 29 CFR 1926.62, SSPC Guides 6 & 7, and EPA Method 22.
Equipment, Instruments and Personnel
- Equipment is on site to deal specifically with the hazard. Examples include dust collectors, vacuum shrouded tools, HEPA vacuum systems (Not vacuums fitted with HEPA filters), a decontamination trailer, wash station, industrial tarpaulins and support rigging and approved containers for waste storage.
- Instruments and procedures are on site to monitor containment effectiveness, control of health hazards and other parameters.
- A competent person (CP) is on site during exposure producing operations and has:
- 32 hours of initial competent person training plus an 8 hour annual refresher course
- During the past 12 months if it has been more than 12 months since the initial course.
- A job description describing duties and responsibilities including:
- Reporting results of:environmental monitoring, containment effectiveness, air flow monitoring, and personal hygiene and medical monitoring
- Shutting down and making corrections when noncomplying events occur
- Conducting safety assessments, training and job site meetings
- Enforcement of safety rules (See number 14 under QP-1.)
- Not working as a crew member
Reports and Other Documents
- Signed and dated reports of all CP monitoring activities must be kept on site.
- A document showing the company has an adequate backup for the competent person.
- Copies of hazardous waste manifests or other waste disposal documents are accessible, when the contractor is responsible for waste disposal. Evidence must be provided that contaminated clothing is properly laundered or disposed and that other contaminated articles such as respirator filters are properly disposed.
Note: If this information is not on site at the audit, the contractor must demonstrate document acquisition during the audit.