What QP 1 and QP 8 Contractors Must Have on Job Site for Audit

Work Control Documents/Procedures:

Have the original/copy of the document authorizing the work, if this has not already been sent to SSPC in advance. This may be a letter of authorization, purchase order, or contract as long as it bares the signature of the client. Contractors are encouraged to attach these to job notification forms.
Have a document that describes the work to be performed. This document(s) contains the specifications for the work and the standards that must be met. Copies of referenced documents, which include work requirements, or standards must be available for examination at the site. *
Have all documents recording changes in the work, non-conformities, and corrective actions on site.
Have a current list of the site employees and a description of their duties, along with payroll information.
Have a document control procedure and documents authorizing employees to act.
OSHA and other regulated postings along with a copy of the company's Mission Statement must be posted.

Safety Compliance Documents/Procedures:

Have a copy of the company's project-specific safety and health plan on site.
Job related accident/injury reports, minutes from safety meetings and documents verifying corrective actions and safety enforcement are on site.
Have documents verifying employees have received the proper safety training for their job assignment. This may include but is not limited to fall protection, respiratory protection, confined space, powered equipment/lifts, crane safety, first aid/CPR, fire and hazardous materials training.
Safe operating procedures are available for all major equipment on site.

Quality Control Documents/Procedures

A copy of the most recent internal audit.
A copy of the company's project-specific quality control (QC) procedures and/or QC plan is on site showing verification of inspection hold points. This plan describes the minimum QC activities that will be performed by the company's QC personnel independent of the client's inspector performing QA.
Have product data and MSD sheets for all abrasives, cleaners, paints, thinners and other chemicals used on-site.
Have inspection reports on site, which include: actual measurements and readings in accordance with the company's project-specific quality control plan.
Inspection reports or other documents are on site that includes instrument calibration readings and a record * verifying annual (periodic) calibration.
Have proof of craft training for workers and proof of formal QC training for QC inspectors on site.
Operating procedures and maintenance records* are available for equipment on site.

Safety Equipment on Site:

Have adequate devices and signs, which control site access. (Caution tape, fences, cones, barricades, etc.)
Have adequate sanitation/personal hygiene facilities. (Toilets, hand wash facilities, drinking water, etc.)
Provide personal protective equipment in accordance with OSHA regulations, MSDS, and company safety rules. (head, eye, ear, hand, body, feet, etc.)
Have fire extinguishers, first aid kits and other emergency management equipment.

Industrial and Quality Control Equipment

Have compressors, pressure washers, blast machines, dust collectors, personnel lifts, paint pumps, spray guns and other industrial equipment.
Have inspection instruments including calibration verification procedures and devices.
Have the SSPC visual and other job related standards* and procedures*.

Other Equipment and Documents which May Be Required

* If this information is not on site at the audit, the contractor must demonstrate document acquisition during the audit.

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